JOB RESPONSIBILITIES:
Dilmah Administrative Function
· Ensuring all key account purchase orders are encoded on the summary of P. O’s via google sheets and updated if:
a. P. O’s are Open/Closed,
b. undelivered balances and/or for completion.
· Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
· In event that stocks are critical, the admin shall monitor inventory and allocate (per the advice of the Brand Lead) and shall be coordinated with CSR/ order taker.
· Responding to Dilmah's inquiries via the following:
a. Facebook
b. Instagram
c. Phone/ SMS inquiry
d. Emails
e. Sales/CSR
· Scheduling of meetings, demos, or seminars
· Ensuring product displays at PICKED Café are in good condition, with pricing, and monitoring their expiry.
· Develop, maintain, custodian, and filing of the following in either soft or hard copies:
a. Dilmah Proposal
b. Dilmah Client Agreement copies
c. Client database
d. Purchase orders
· Assist in brand training or promotional programs execution including but not limited to:
a. The request of products through SRF and forwarded to the warehouse for documentation & release
b. Consolidating of materials to be used and proper documentation
c. Manpower schedule
· Keep track and report of e-hire work progress on certain promotional items
a. If stocks being packed are enough
b. EOD finished quantity (if quota per day is provided, track if it's being met)
Requirements:
KNOWLEDGE
· At least an Associate’s Degree in a relevant field
· 1-2 years of experience as an Administrative Assistant or in a related area
· Exceedingly well-organized and experienced in handling a wide range of executive and administrative tasks.
· With experience in inventory management
SKILLS
· Proven experience as an Administrative Assistant or Office Admin
· Attention to detail and problem-solving skill
· Inventory management and ability to do analysis
· Strong verbal as well as non-verbal communication skills
· Exceptional time-management and superb organizational skills with the ability to multi-task (if needed)
· Able to make independent decisions daily, addressing the best way to handle specific tasks.
· Average to Excellent command of written and spoken English
· Ability to effectively interface with internal departments and staff
· Mastery of MS Office software, including Word, Powerpoint, and especially Excel
· Experience in using Canva and/ or Photoshop
+ SKILLS
· Experience in managing Social Media platforms such as Facebook, Instagram, and/or Tiktok
· Previous experience with website or e-commerce
· Understanding of order management/ customer fulfillment in an e-commerce context
ATTRIBUTES
· With integrity and a high sense of professionalism
· Positive attitude and great team player
· Unwavering attention to detail
· Willingness to listen and learn
· Ability to prioritize and manage multiple tasks
· Able to work autonomously. Should be able to process information, follow instructions, and complete tasks with minimal supervision.
Job Type: Full-time
Benefits:
- Health insurance
- Life insurance
Schedule:
- 10 hour shift
- Day shift
Ability to commute/relocate:
- Muntinlupa City: Reliably commute or planning to relocate before starting work (Required)
